Applying for a TCard:
- Employees who travel frequently (three or more trips in a fiscal year) or who are likely to incur substantial travel costs (e.g., field work which includes student travel expenses) may complete the steps below.
- For infrequent travelers (less than three travels per year) please follow the reimbursement process. Any questions reach out to Disbursements.
Full Instructions
Quick Start Instructions:
Step 1
Contact travelcard.ap@miami.edu to request a Travel Card.
Step 2
Complete the Travel Card Use Agreement form and must be signed by the applicant, Supervisor, Cost Center Manager (CCM), and SBM/SAO and emailed to TravelCard.ap@miami.edu.
Approval of card will be based on justification of business need outlined under the Reasons Field on the Travel Card Use Agreement Form.
Step 3
Once approved by Corporate Card Services, the applicant logs into ULearn and successfully completes the online course Travel Card (TCard) Training and pass with a score of 100%. From ULearn, complete the University Travel Card Program (US Bank) online class. Applicants must receive a score of 100%.
Step 4
Corporate Card Services will request for U.S. Bank send instructions for applicant to submit an online application.
Important: When completing the application:
- Address field use home address.
- Email Address field, use the UM issued email as in Workday, email should be ending in "@miami.edu.
- Social Security, use "000-00" followed by the last 4 digits of your Workday employee ID number (e.g., 000-00-1234). Find an employee ID in Workday.
Step 5
A Travel Card will only be issued after all requirements have been met. Once approved, the applicant can expect to receive a card in the mail after 7-10 business days from the processed date.
Travel Card Guides
If you have any questions, please contact the Corporate Card office at 305-284-2417.
Personal Charge Repayment Process:
Should the Travel Card be accidently used for a personal charge please contact travelcard.ap@miami.edu.
