Purchasing Card Applications
The PCard is a corporate credit card, designed to allow UM departments flexibility when purchasing authorized commodities under $2500.
Before starting the application process, check if the following apply:
- There is no current cardholder in the department or the current cardholder is leaving the University.
- A full time University employee
- Business Justification validated by Supervisor, Cost Center Manager/Senior Business Manager
- Approval of card will be based on justification of business need outlined under the Reasons Field on the User Agreement Form. Please keep in mind, approval of a card is not guaranteed.
View Full Instructions
Basic Instructions:
Step 1
Contact pcard.ap@miami.edu to request a Purchasing Card.
Step 2
Complete the PCard Responsibilities Acknowledgement form that must be signed by the applicant, Supervisor, Cost Center Manager (CCM), and SBM/SAO. Once completed, email to pcard.ap@miami.edu.
Approval of the PCard will be based on the justification of business need outlined under the Reasons field on the PCard Responsibilities Acknowledgement form.
Step 3
Once the application is approved by Corporate Card Services, the applicant logs into ULearn and successfully completes the online Purchasing Card (PCard) Training CBL and pass with a score of 100%.
Step 4
A Purchasing Card will only be issued after all requirements have been met. Once approved, the applicant can expect to receive a card in the mail after 7-10 business days from the processed date. The Corporate Cards Office will initiate the request for US Bank to send online application instructions to the applicant via email.
Important: When completing the application:
- Address field, use home address.
- Email Address field, type the UM issued email address ending only in "@miami.edu".
- Social Security, use "000-00" followed by the last 4 digits of your Workday employee ID number (e.g., 000-00-1234). Find an employee ID in Workday.
