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Authorized
The following expenditures are allowed, subject to the $2,500 per transaction limit
- Advertisements: Job Advertising, Posting Classes Online
- Cell Phone Recurring Charges
- Charitable Contributions (e.g., fundraising galas or events)
- Dues - Professional, Civic, Community Org.
- Fines/Penalties (e.g., Government agency fines)
- Government Agency Fees
- Journal Publications & Abstract Fees
- Licenses - Professional
- Magazines
- Meeting Amenities (e.g., food and beverages for meetings)
- Membership - Professional Org.
- Permits
- Postage
- Promotional Items
- Registration - Conferences, Seminars
- Subscriptions - (e.g., books and magazines)
- Sunpass Charges
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Unauthorized
The following expenditures are strictly prohibited. Some items may be authorized on a one-time basis. For questions, contact pcard.ap@miami.edu.
- All Contracts (PO)
- All services (e.g., Consulting, Copying/Duplicating, Parking Fees, Printing, Repairs) (PO)
- Alcoholic Beverages (Contact the Purchasing Department and Risk Management)
- Animals and Related Purchases (Contact the Purchasing Department)
- Biological and Medical Products/Supplies (e.g. drugs, lab fees) (PO)
- Capital Equipment (PO)
- Catering (PO)
- Contracts (PO)
- Computer Hardware and Software (PO)
- Consulting (PO)
- Copying/Duplicating (Contact Managed Print Services)
- Furniture (PO)
- Gifts/Gift Certificates/Gift Cards (Instead get prior written approval first from Disbursements and then Corporate Cards to use a Travel Card.)
- Maintenance Contracts (PO)
- Parking Fees (Contact pcard.ap@miami.edu)
- Printers Repairs (PO)
- Personal Expenditures/Personal Items
- Radioactive/Hazardous Materials (PO)
- Travel & Entertainment Expenses (Travel Card)
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